Reviewing AI Classifications
After you upload files to an Accession, The Archiver's AI reads every file and automatically classifies it. The Classification Review step lets you check the AI's work before finalising the accession.
What the AI extracts
For each file, the AI attempts to identify:
| Field | Example |
|---|---|
| Title | "Letter from John Smith to Mary Jones" |
| Document type | Letter, Photograph, Receipt, Map, Report… |
| Date | 14 March 1923 |
| People mentioned | John Smith, Mary Jones |
| Places mentioned | Birmingham, England |
| Subjects / keywords | World War I, Family, Business |
| Description | A brief plain-English summary of the document |
| Language | English |
Understanding confidence flags
Each file gets a confidence indicator:
- Green tick — the AI is confident. You can accept this without reviewing.
- Orange flag — the AI is uncertain about one or more fields. These are worth checking.
- Red flag — the AI couldn't classify this file properly. You should review and correct manually.
You don't need to review every single file. Focus your attention on orange and red flags — especially for any files that are critically important to your archive.
How to edit a classification
- Click on any file in the Classification Review list
- A panel opens on the right showing all extracted fields
- Click any field to edit it
- Your changes are saved automatically as you type
Correcting the date
Dates can be entered in many formats: 1923-03-14, March 1923, 1920s, circa 1930. If the exact date is unknown, use an approximate like 1920s or circa 1930.
Adding or removing people/places
Click the + button next to People or Places to add an entry. Click the × next to any entry to remove it.
Multi-page TIFFs
If you uploaded a multi-page TIFF file (a scanned document with multiple pages), you'll see a special choice card:
- Process as document — the pages are combined into a single PDF and treated as one document
- Split into N images — each page becomes a separate image file in the accession
See Multi-page TIFFs for guidance on which to choose.
Completing the review
Once you're satisfied with the classifications:
- Click Complete Accession at the bottom of the review screen
- All approved metadata is saved
- The accession is indexed and becomes fully searchable
You can always edit file metadata after completing an accession. Open the accession, click on any file, and use the Edit button.