Reviewing AI Classifications
After processing, you review what the AI extracted. Archivers.ai is explicit that you're in charge — the model proposes, you dispose.
Where to find it
From the accession page, the Items tab is the review surface.
The toolbar
| Control | What it does |
|---|---|
| List / table view toggle | Cards vs. spreadsheet-style |
| Select all | Tick every visible row |
| All / Flagged | Show only items the AI flagged for review |
| Expand / Collapse | Open / close every row at once |
| Accept by category | Bulk-approve every item of a given category |
| All fields dropdown | Filter which fields show when rows are expanded |
The REVIEW summary strip beneath shows progress per category (e.g. Artefact 0/1, Audio 0/2, Video 0/1) — that's how many in each category you've accepted.
What you're reviewing per item
When you expand a row, you see every field in that item's metadata schema. The schema comes from Settings → Data Model — different categories have different fields.
For an artefact, that's typically:
- date — date or date range
- title — short descriptor
- condition — narrative conservation statement
- materials — controlled list (resin, paint, paper, etc.)
- dimensions — measurements
- description — full description
- object type — controlled vocab (figurine, badge, programme, …)
- inscriptions — any text on the object
- pii detected — whether the item contains personal data
- access rights — Public / Restricted / Closed
- creator maker — creator or maker of the object
- date certainty — how confident the model is in the date
- content warnings — sensitive-content flags
- provenance notes — how the object came to the repository
Documents, photographs, audio, and video have their own schemas — see Settings → Data Model for what's active in your organisation, and Data Model to customise.
Editing fields
Click any value to edit it inline. Pills (authority-linked fields like subjects, people mentioned) open a small picker:
- Type to add a value — the picker offers matches from the bound vocabulary (LCSH, FAST, Getty AAT, TGN, etc.)
- Click an existing pill to remove or swap the linked authority
The AI's first proposal is editable; you're never locked in.
Accepting items
Once a row is reviewed, click Accept at the end of that row. The row's status flips to accepted and counts toward the per-category progress.
Accept by category lets you bulk-approve everything in one category in a single click — useful when the AI did well on, say, all the photographs but you want to look at each video individually.
Flagging for later
If you're not sure and you want to come back, leave the row unaccepted. The Flagged (n) filter surfaces everything still outstanding, so you can return and finish without sifting.
Linking files as pages
When you upload multiple files from the same original document (e.g. a multi-page letter scanned as separate image files, or a bulletin uploaded as 9 individual pages), you can link them together so they process as one catalogue item with multiple pages — instead of 9 separate items.
Auto-detection and nudge
When you upload sequentially-numbered files (e.g. bulletin_1.jpg, bulletin_2.jpg, … bulletin_9.jpg), the review step shows a banner suggesting to link them. Click Link all to combine them into one item with automatic page numbering, or Link on individual groups to be selective. Click Dismiss if you want to keep them separate.
Manual linking
To manually link files:
- On the review grid, find the first file (which becomes the parent document).
- Click the Link as pages option in the row's action menu.
- Select the files you want to link as its additional pages.
- Click Link. The page numbers are assigned automatically: the parent is Page 1, the linked files become Page 2, Page 3, etc.
Reordering pages
For document-type parents, you can reorder their linked pages:
- Expand the parent file on the review grid.
- Each linked page shows ↑ and ↓ buttons.
- Click the buttons to move a page up or down in the sequence.
- Page numbers update automatically as you reorder.
Unlinking
Click Unlink in the action menu of a linked file to separate it back into its own item.
File names and sorting
The review grid sorts files by natural filename order (so page_2.jpg appears before page_10.jpg), not upload order. This makes it easier to spot sequential uploads that should be linked.
After review
When all items in the accession are accepted, the accession's status flips to Complete. You can:
- Run Collection Analysis (Analysis tab) for a top-down summary of the batch (Professional+ only)
- Review linked authorities (Authorities tab) — verify the extracted subjects, people, and places resolved correctly (Professional+ only)
- Export via the Export panel at the bottom of the accession page
About AI classification
The AI classification feature (automatic assignment of item categories and metadata extraction) is part of the standard processing pipeline on all plans. However, on Community (free) plan, manual review and entry are required — the AI-assisted classification suggestions are not provided. Professional and above plans include full AI classification with manual review and refinement.
Tips
- Trust the model on routine fields, scrutinise the headline ones. Title, description, and access rights deserve a careful read. Date certainty and PII flags are usually right.
- Subjects in particular are worth checking. A wrong subject heading propagates into your finding aid and into Search.
- Don't accept then change your mind. You can re-open and edit accepted items at any time — Accept is a workflow signal, not a lock.