Organisation Overview
The Team plan and above let multiple seats share one archive workspace. Members work on the same accessions, fonds, and dossiers; usage and storage are pooled.
What changes on Team / Enterprise
Compared to a single-seat Professional account:
- All seats see the same accessions, fonds, dossiers. Anything created by one member is visible to all.
- Quotas are pooled. Monthly items and storage are organisation-level, not per-seat. If your org has 1,000 items/mo, that's the org's combined budget.
- Data Model is shared. Schema changes (custom fields, vocab bindings) apply to every seat at once.
- AI & Defaults — Institutional Context, Output Language, and Reparative Description are org-level (set by admins in Admin → Organisation). Individual seats can override Writing Style for themselves.
- Require 2FA — organisation admins can mandate two-factor authentication for all members (Admin → Organisation → Security). Members choose their preferred method (authenticator app or SMS).
- Roles govern who can do what — see Roles and permissions.
- Activity history records who did what, surfaced in Admin → Activity.
Plan limits
| Plan | Seats included | Additional seats |
|---|---|---|
| Team | 10 | Contact us |
| Enterprise | Negotiable | Negotiable |
You can invite up to your plan's seat limit. To raise it, upgrade or contact us.
The Organisation page
Admin → Organisation (admins only) shows:
- Members — every seat with their role, last-active date, and remove action
- Pending invitations — outstanding invites with the option to resend or cancel
- Usage rollup — combined monthly items and storage
- Data Model status — when the schema was last edited and by whom
Switching from Professional to Team
If you're a sole user on Professional and want to move to Team:
- Billing → Upgrade Your Plan → Team
- Confirm. Existing accessions / fonds / dossiers all carry over.
- Admin → Organisation → Invite member to add your first seat.
Your existing personal content becomes the org's content. There's no separate "merge" step — Team is the same workspace, now with more seats.
What stays personal
Even on Team / Enterprise:
- Profile → Display Name and Password are per-seat
- Profile → Writing Style is overrideable per-seat (Institutional Context, Output Language, and Reparative Description are org-level)
- Two-Factor Authentication is per-seat (each member sets up their own 2FA), but can be mandated org-wide by admins
- Research & Explore sessions are private to the seat that created them (sharable explicitly)