Inviting Team Members
Admins on Team and Enterprise plans can invite additional team members. Each seat is an individual login that joins the shared workspace. Community and Professional plans are single-user — only the account owner can access the workspace.
How to invite
Navigate to Settings → Members (admins only).
Single invite
- Click Invite Member.
- Enter the recipient's email address.
- Pick a role — Admin, General, or Viewer (see Roles and permissions).
- Optionally add a note — included in the invitation email.
- Send Invitation.
Bulk invite
For inviting multiple people at once (up to 100):
- Click Bulk Invite.
- Paste email addresses into the text area, one per line.
- Pick a role that applies to all invitees.
- Send Invitations.
The platform automatically deduplicates addresses and skips anyone who's already a member or has a pending invitation. Each person receives their own invitation email.
The recipient receives an email with a join link. The link is valid for 14 days; after that it expires and you can resend.
What the recipient sees
The invitation email includes a link to set their password and join the organisation.
- If they already have an Archivers account (with the email you invited) — clicking the link takes them to sign in. After signing in, they're immediately added to the organisation. They keep their existing personal Profile settings (Display Name, Writing Style); the org's Institutional Context replaces theirs while they're a member of the org.
- If they don't have an account — clicking the link takes them to a welcome page where they set their password directly. After setting their password, they're automatically added to the organisation and signed in — no separate sign-up step needed.
Pending invitations
Pending (un-accepted) invitations show up in the Pending Invitations section on Settings → Members.
| Action | What it does |
|---|---|
| Resend | Re-sends the invitation email; the link timer resets |
| Cancel | Revokes the invitation; the link stops working |
| Copy link | Copies the invitation URL to your clipboard — useful for sending via Slack or a chat app |
Removing a member
On Settings → Members, find the member in the list and click Remove (or use the … menu).
The member's access is revoked immediately. Their contributions stay — accessions they uploaded, dossiers they created, sessions they ran. Everything they created is now owned by the organisation; nothing is deleted.
If you re-invite the same email later, they re-join with a clean Profile but find their previous contributions intact in the workspace.
Seat limits
| Plan | Seats |
|---|---|
| Community | 1 |
| Professional | 1 |
| Team | 10 (included) |
| Enterprise | Negotiable |
Team plans can buy additional seats — contact us via the link on the Billing page.
Audit trail
Member additions and removals are recorded on Admin → Activity with timestamp, the admin who performed the action, and the affected member.