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Your Profile

The Profile page (sidebar → Profile) is where you set your display name, the defaults the AI uses when describing your material, and your password. Two-factor authentication lives on a separate Security page.

Profile page

Display Name​

The name shown in your archive and to teammates on Team / Enterprise plans. Click Update Name after editing.

AI & Defaults​

These settings are injected into every AI prompt across the platform — they shape how descriptions are written, how dossier analyses are phrased, and how Explore responses sound.

Output Language​

The language of all AI-generated text. Defaults to English (UK). Other supported languages include:

  • English (US)
  • French
  • German
  • Spanish
  • Welsh
  • (more, depending on rollout)

Underlying transcription still works in any of ~100 languages — Output Language only controls what the AI writes, not what it can read.

Institutional Context​

A short paragraph about your organisation and the focus of its collections. Example:

"Derby Local Studies Library — a public reference library focused on Derbyshire local and family history. We hold materials related to local industry, civic affairs, and family papers from c.1750 to the present."

The model uses this as orientation in every prompt — descriptions become more specific, dossier analyses more tailored, and Explore answers more grounded in your institutional voice.

Writing Style​

A dropdown shaping the register of AI-generated text:

  • Plain English — straightforward, accessible
  • Academic — more formal, with hedging
  • Conversational — warmer, less neutral
  • Formal — institutional, somewhat distant

Pick whatever matches your finding-aid voice.

Reparative Description (Team / Enterprise only)​

An opt-in editorial stance that shapes how the AI writes about historically marginalised or contested subjects. When enabled, the AI follows a structured approach to:

  • Terminology & source attribution — quarantine harmful source terms via direct quote and attribution
  • Naming & agency — combat erasure; use active verbs for systemic actions
  • Intersectionality & person-first lens — centre multiple perspectives
  • Fact-sanitisation boundary — preserve facts and atrocities; never sanitise history
  • Transparency — record notes when descriptions are altered by human editors

It is an organisational setting (admins set it in Admin → Organisation → AI & Defaults) that applies to every member. It is orthogonal to Writing Style — it's a register/ethics stance, not a formality level. Default: off — it is opt-in; archives uncomfortable with its approach can leave it disabled.

Reparative Description is most relevant to archives working with contested histories, repatriation, or decolonisation work.

Default Repository Name​

Auto-fills the repository field on new accessions. Set once; saves clicks across every accession you create afterwards. Users can still change it per accession.

Click Save Organisation Settings to apply (on Team / Enterprise this is org-wide; on Pro it's personal).

Change Password​

Standard flow: current password, new password, confirm. Minimum 8 characters; passwords are stored as bcrypt hashes. Password managers are supported (and recommended).

Account deletion​

Account deletion is currently handled by support — email support@archivers.ai from the address on the account.

We permanently delete:

  • All your accessions, files, OCR text, transcripts, metadata, authority links
  • All your dossiers, sessions, analysis history
  • Billing history (we retain invoices for legal compliance)

There is no undo. We recommend exporting your archive to BagIt before requesting deletion.

See also​