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AI Instructions

AI Instructions is the older name for what's now called AI & Defaults — the panel on the Profile page where you set defaults that shape how the AI writes for you.

If you've come from the old docs or marketing material referring to "AI Instructions", the controls have moved to:

Sidebar → Profile → AI & Defaults

What's there​

  • Output Language — what the AI writes in
  • Institutional Context — a paragraph the AI carries through every prompt
  • Writing Style — Plain English, Academic, Conversational, or Formal
  • Reparative Description — an opt-in editorial stance for descriptions of historically contested subjects (Team / Enterprise only)
  • Default Repository Name — auto-fills new accessions

All are injected into every AI prompt across the platform — accession description, item description, dossier analysis, Research & Explore responses. (Reparative Description is optional and off by default.)

When to use it​

Set these once when you start using The Archiver, and revisit them when:

  • You change institutional name or focus
  • You're producing material for a new audience (e.g. switching from researcher-facing to public-facing)
  • You realise the AI is consistently writing in a register that doesn't match yours

Org-level vs account-level​

PlanScope
Community / ProfessionalPersonal — your account only
Team / EnterpriseOrganisation — every seat uses these defaults

On Team / Enterprise, only admins can edit org-level defaults. General members see them, but can't change them. Individuals can override Writing Style for themselves; Institutional Context is always org-level.

See also​