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AI Organisation

If you have a large number of unassigned Accessions and aren't sure how to structure your Fonds, The Archiver's AI Organisation feature can suggest a structure for you.

note

AI Organisation requires a paid plan.

What AI Organisation does​

The AI analyses all your Accessions — their titles, descriptions, dates, file types, and the metadata extracted from the files — and proposes:

  1. A suggested Fonds structure (which Fonds to create, which Series to include)
  2. Which Accessions should go where
  3. Suggested names for each Fonds, Sub-fonds, and Series

You review the proposal before anything is changed. The AI never moves files without your approval.

How to use AI Organisation​

  1. Go to Fonds in the sidebar
  2. Click AI Organise (top right)
  3. Select which Accessions to include in the analysis (or select all)
  4. Click Analyse
  5. The AI generates a proposed structure — this usually takes 15–30 seconds
  6. Review the proposal:
    • Fonds and Series are shown in a tree on the left
    • Each Accession is shown in its proposed location
    • Click any item to rename it or move it to a different position
  7. Click Apply structure to create the Fonds as proposed

Tips for getting good results​

tip

Include context in your Accession descriptions. The more the AI knows about what's in each Accession, the better its proposed structure will be. If your Accessions have vague names like "Box 1", "Box 2", the AI will struggle.

tip

Use AI Organisation as a starting point, not the final answer. Accept the proposal, then refine it manually. It's much faster than building from scratch.

After applying​

Once you apply the AI-suggested structure, you can continue editing it manually — adding, renaming, or moving items as needed. The AI's proposal is a starting point, not a locked-in structure.