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Selecting Files and Adding to Dossiers

Selecting results on the Search page is how you turn a search into a Dossier — a thematic research folder that pulls items together from across the archive.

Selecting results​

There's no mode to turn on. Hover a result card and a checkbox appears in its corner; tick one and every card keeps its checkbox until you clear the selection.

A strip appears beside the result count showing N selected, with:

  • Select page / Deselect page — ticks or clears just the page you're looking at, leaving ticks on other pages alone
  • Select all N results — ticks every matching item across all pages in one action
  • Add to Dossier
  • Export selected…
  • An × to clear the selection

Selection persists across pagination — page to the next set, your earlier ticks stay.

If your search matches more than 1,000 results, Select all ticks the first 1,000 and says so — refine the search and add in batches if you need more.

Add to Dossier​

  1. Click Add to Dossier.
  2. The Add to a dossier picker opens, with a search box over your existing dossiers — pick one to add to it.
  3. Or click Create a new dossier, give it a title, and click Create — the selection becomes its starting content.

The selected items are added; counts are shown in the dossier's N items label. Items that already exist in the target dossier are skipped (no duplicates).

Dossiers come with a paid plan, and adding items to one is an archivist's job — reviewers aren't shown the button.

Export selected​

Export selected… turns the ticked records into a file without leaving the search page. Pick a format: Spreadsheet (CSV), PDF, EAD3 XML, AtoM CSV, ArchivesSpace CSV, Archivematica CSV, Spectrum CSV, Markdown or Dublin Core XML. The download is prepared from the current selection only, so combine it with Select all N results to export a whole hit list.

Page size and bulk selection​

You can adjust how many results appear per page using the Show 20 / 50 / 100 dropdown at the top of the results. Larger page sizes let you review more items at once; smaller sizes load faster on slower connections.

How many items can I select?​

Practical limits:

  • Dossier add — up to 1,000 items in one go (when using "Select all N results"). Beyond that, add in batches with refined searches.

The page tells you when a selection has been capped.

Tips​

  • Search first, select second. Use filters to narrow before you start ticking. Selecting from a 5,000-result list is unwieldy; selecting from a focused 200-result list is manageable.
  • Don't worry about duplicates. Adding the same items to the same dossier twice is a no-op.